Administration Officer - AVSEC

7w1 month ago

Etihad Airways

Abu Dhabi, AE · Full-time · AED 240,000 – AED 360,000

About this role

Lead and provide advanced administrative support to the Aviation Security Department, encompassing budgetary management, procurement coordination, financial analysis, and strategic functions. Ensure alignment with corporate governance standards. Support departmental goals through enhanced organizational efficiency and cross-departmental collaboration.

Organize high-level internal and external meetings, including agenda development, stakeholder coordination, and post-meeting follow-ups like minutes and action plans. Oversee electronic and physical data storage systems for compliance and retrieval. Prepare advanced presentations, reports, and data-driven insights for strategic objectives.

Manage procurement processes from requisitions to vendor payments, aligned with budgetary controls. Assist in budget preparation, financial tracking, and variance analysis for cost efficiency. Serve as primary liaison with internal and external stakeholders, collaborating with finance, procurement, and compliance teams.

Supervise and mentor administrative staff to ensure high performance and alignment with organizational values. Facilitate translation of critical documents between English and Arabic with accuracy and cultural sensitivity. Lead ad hoc projects with administrative expertise for high-quality outcomes.

Requirements

Bachelor’s Degree with 4 years relevant work experience
High-level proficiency in business communication (English and Arabic)
At least 3 years of experience in secretarial or administrative role
Working knowledge of Procurement & financial systems (i.e. Ariba, SAP)
Experience in a multi-cultural working environment ideally in an airline office
Excellent written and verbal communication skills in English and Arabic
High level computer literacy (MS Office, MS Office 365, MS Teams)
Excellent business writing and presentation skills

Responsibilities

Provide leadership in organizing internal and external high-level meetings, including agenda development, stakeholder coordination, resource allocation, and post-meeting follow-ups
Drive departmental process improvements and contribute to the development of administrative policies and workflows
Oversee and optimize electronic and physical data storage systems, ensuring compliance with security standards
Prepare advanced-level presentations, detailed reports, and data-driven insights to support strategic objectives
Manage procurement processes, including requisitions, purchase orders, and vendor payments
Assist in budget preparation, financial tracking, and variance analysis for cost efficiency
Serve as primary liaison between the department and internal/external stakeholders
Supervise and mentor administrative staff, fostering a collaborative environment